Privacy Policy

We care about your

Privacy


Your privacy is critically important to us.

At European Freelancers Movement we have a few fundamental principles:
  • We don’t ask you for your personal data unless we truly need it.
  • We don’t share your personal data with anyone except to comply with the law, develop our products, or protect our rights.
  • We don’t store personal data on our servers unless required for the on-going operation of one of our services.

This Privacy Policy applies to the processing of personal data concerning the users (“Users“) of services provided by European Freelancers Movement (“Service(s)“). This policy explains what personal data we collect and how we use it. The Users can be European Freelancers Movements’ customers (“Customer“), representatives of Customer or Customer’s customers (“End-Users“).


Data controller

The data controller in accordance with the applicable data protection law is European Freelancers Movement (“European Freelancers Movement“, “we“, “us“, “our“). European Freelancers Movement is responsible for ensuring that the processing of personal data complies with this Privacy Policy and the applicable data protection laws.


Contact details of the data controller:

European Freelancers Movement is legally represented by European Forum of Independent Professionals.

Registration N. W751211303

Rue Saint-Blaise 23, 75020 Paris, France

www.efip.org


Contact person in privacy matters:

Marco Torregrossa, General Secretary of European Forum of Independent Professionals

Horsmakuja 6a / A7, 01300 Vantaa, Finland

marco.torregrossa@efip.org


Collection of Personal Data

We collect Users’ personal data through different means, which are explained below.

Most of the personal data we process is collected directly from the Users. European Freelancers Movement may collect basic information such as name, age, postal address, email address and phone number.


European Freelancers Movement automatically collects and processes the following technical data about the User:
  • IP address
  • Geographical location data based on the IP address
  • Service access times
  • Statistics on page views
  • Any other automatically collected technical data

Furthermore, European Freelancers Movement may also collect other anonymized statistics about the way the User uses the Services provided by European Freelancers Movement.

European Freelancers Movement never sells any personal information to a third party. We use it simply to communicate resources of value to you.


Legal basis and purpose of processing personal data

European Freelancers Movement processes personal data for three main purposes:

(1) Service
The primary purpose of collecting personal data is to provide the website www.freelancersweek.org and Services, to issue accurate charges for the use of the Services and to manage the customer relationship. The processing of personal data in this case is based on the agreement between the Customer and European Freelancers Movement. This concerns, for example, the data collected during the signing up for the Service, during the use of the Service and the technical data needed to run the Service in a secure manner and communications with Users.

(2) Marketing and other communications
European Freelancers Movement may occasionally send its Customers (and End-Users when the relevant personal data has been collected by European Freelancers Movement itself) email to inform about new features, solicit feedback, or provide information on what is going on with European Freelancers Movement and its products. We base this on our legitimate interest to provide Users with relevant information as part of the Services and to promote our Services.

(3) Service development and research
We always work to make our Services better. Therefore, we may use the User’s data to improve the Services. We base this processing on our legitimate interest to grow and develop. European Freelancers Movement may also collect technical data for statistical purposes to compile anonymous, aggregated statistics. European Freelancers Movement may display information publicly to others in an aggregate format that does not reveal statistics of any single User. European Freelancers Movement does not disclose personal data other than as described below.


Disclosures of Personal Data

We may disclose personal data to third parties in the following cases:
  • European Freelancers Movement may use subcontractors when providing its Services. Our trusted subcontractors work on our behalf, and do not have an independent right to use the personal data we disclose to them. European Freelancers Movement discloses personal data to its subcontractors on a need to know basis when necessary to process such data on European Freelancers Movement’ behalf in order to provide Services. Subcontractors are subject to appropriate security and confidentiality requirements.
  • When required by law such as to comply with requests by competent authorities or in response to a subpoena, court order or other governmental request.
  • When we believe in good faith that disclosure is necessary to protect our rights, investigate fraud or to protect our Users’ safety or rights.
  • If European Freelancers Movement, or substantially all of its assets, are acquired, or in the unlikely event that European Freelancers Movement goes out of business or enters bankruptcy, User information would be one of the assets that is transferred or acquired by a third party. You acknowledge that such transfers may occur, and that any acquirer of European Freelancers Movement may continue to use your personal data as set forth in this Privacy Policy.

Transfer of personal data outside of EU/EEA

When necessary and to the extent required for the successful provision of the Services, personal data may be transferred to third parties outside of EU/EEA. European Freelancers Movement or its subcontractors shall not transfer personal data outside of EU/EEA without adequate safeguards required by applicable data protection law, such as standard contractual clauses.

European Freelancers Movement may also use Privacy Shield-certified subcontractors located in the U.S. For more information about the Privacy Shield framework developed by the U.S. Department of Commerce and the EU Commission and the related principles concerning processing of personal data, please see here.


Cookies

Cookies are pieces of data which are received and transmitted by a User’s device when the User is using European Freelancers Movement’ Services or website. European Freelancers Movement may use cookies and similar techniques to provide functionality of the Services, to enhance the user experience and to identify Users and how they use the Services. We use cookies, for example, to login and logout authentication, to remember session allowing Users to continue the session in case of time-out and to prevent unauthorized use of the Services. The User may prohibit the use of cookies or remove cookies from the browser settings. However, cookies are important part of how the Service works, so limiting the use of cookies may affect the functionality of the Service.

European Freelancers Movement uses third party cookies for various purposes. We may use third party cookies for statistical purposes to compile anonymous, aggregated statistics, such as to estimate number of Users and detect which parts of the Service Users find most useful, and identify features that could be improved. For such purposes, we may use third party cookies, such as Google Analytics, to help analyze how our Users use the Service. The technical usage information (including IP address) generated by the cookie about use of the Service is transmitted to such third parties to compile statistical reports.

European Freelancers Movement may also use third party cookies for marketing purposes to collect information about Users’ browsing habits and to remember visits in order to make advertising more relevant to that User and to his or her interests. These cookies are usually placed by third party advertising networks and social media providers, such as Google Adwords.


Retention of personal data

The User’s personal data will be retained only for as long as necessary to fulfil the purposes defined in this Privacy Policy. When the User’s personal data is no longer required by law or rights or obligations by us or the User, we will delete the personal data. In most cases, personal data will be deleted upon termination or expiry of the agreement between the Customer and European Freelancers Movement or upon the Customer’s written request. Please note that European Freelancers Movement may have a right to retain some data even after termination of the agreement for billing purposes.

Exceptionally, European Freelancers Movement may retain personal data for a longer period if we have a legitimate reason or an obligation to store data for the purposes of criminal investigation or other corresponding reason.


Users’ rights

A User has the right to access the data on him/her and upon request, obtain a copy of the data. Such request shall include information that is necessary for retrieving the data and shall be made using a personally signed document which can be addressed to the contact person provided in this Privacy Policy. European Freelancers Movement rectifies, erases or supplements possibly erroneous, unnecessary, incomplete or obsolete personal data at its own initiative or at the request of User concerned. The User is advised to contact European Freelancers Movement contact person provided in this Privacy Policy to correct any possibly erroneous data.

Users have the right to prohibit European Freelancers Movement to process personal data for purposes of direct marketing. European Freelancers Movement advises the Users to notify European Freelancers Movement contact person provided in this Privacy Policy of such possible prohibitions in writing. Users also have a right to data portability to the extent granted by applicable data protection rules. Data portability refers to a right to receive own personal data in a structured, commonly used machine-readable format and transmit your personal data to another data controller.

If a User thinks there is a problem with the way European Freelancers Movement is processing personal data, the User has a right to file in a complaint to a data protection authority in the EU.


Privacy Policy Changes

European Freelancers Movement may change this Privacy Policy from time to time. European Freelancers Movement recommends that the Users regularly access the Privacy Policy to obtain knowledge of any possible changes to it. We will provide the date of the Privacy Policy to allow Users to see changes. European Freelancers Movement will inform Users of possible changes by using reasonable and available channels.


Last updated: May, 20th 2018.

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We care about your

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Your privacy is critically important to us.

At European Freelancers Movement we have a few fundamental principles:
  • We don’t ask you for your personal data unless we truly need it.
  • We don’t share your personal data with anyone except to comply with the law, develop our products, or protect our rights.
  • We don’t store personal data on our servers unless required for the on-going operation of one of our services.

This Privacy Policy applies to the processing of personal data concerning the users (“Users“) of services provided by EFWeek (“Service(s)“). This policy explains what personal data we collect and how we use it. The Users can be European Freelancers Movements’ customers (“Customer“), representatives of Customer or Customer’s customers (“End-Users“).



Data controller

The data controller in accordance with the applicable data protection law is the European Coworking Assembly (“ECA“, “we“, “us“, “our“). ECA is responsible for ensuring that the processing of personal data complies with this Privacy Policy and the applicable data protection laws.


Contact details of the data controller:

ECA is a Dutch foundation registered with the Kamer van Koophandel Netherlands under the name Stichting European Coworking Assembly, number 73105058 with its address at: Zandheuvel 52 B, 4901HW, Oosterhout, the Netherlands.

IBAN: NL55BUNQ2033781585
Account Name: Stichting European Coworking Assembly
Bank Name: Bunq Bank
BIC: BUNQNL2AXXX

VAT number: NL859356711B01


Contact person in privacy matters:

Jeannine van der Linden, Voorzitter

jeannine@coworkingassembly.eu



Collection of Personal Data

We collect Users’ personal data through different means, which are explained below.

Most of the personal data we process is collected directly from the Users. EFWeek may collect basic information such as name, age, postal address, email address and phone number.

EFWeek automatically collects and processes the following technical data about the User:
  • IP address
  • Geographical location data based on the IP address
  • Service access times
  • Statistics on page views
  • Any other automatically collected technical data

Furthermore, EFWeek may also collect other anonymized statistics about the way the User uses the Services provided for the EFWeek event.

We never sell any personal information to any third party. We use it simply to communicate resources of value to you.



Legal basis and purpose of processing personal data

EFWeek processes personal data for three main purposes:


(1) Service

The primary purpose of collecting personal data is to provide the website www.freelancersweek.org and Services, to issue accurate charges for the use of the Services and to manage the customer relationship. The processing of personal data in this case is based on the agreement between the Customer and EFWeek. This concerns, for example, the data collected during the signing up for the Service, during the use of the Service and the technical data needed to run the Service in a secure manner and communications with Users.

(2) Marketing and other communications

We may occasionally send its Customers (and End-Users when the relevant personal data has been collected by us) email to inform about new features, solicit feedback, or provide information on what is going on with EFWeek and its products. We base this on our legitimate interest to provide Users with relevant information as part of the Services and to promote our Services.

(3) Service development and research

We always work to make our Services better. Therefore, we may use the User’s data to improve the Services. We base this processing on our legitimate interest to grow and develop. European Freelancers Movement may also collect technical data for statistical purposes to compile anonymous, aggregated statistics. European Freelancers Movement may display information publicly to others in an aggregate format that does not reveal statistics of any single User. EFWeek does not disclose personal data other than as described below.


Disclosures of Personal Data

We may disclose personal data to third parties in the following cases:
  • EFWeek may use subcontractors when providing its Services. Our trusted subcontractors work on our behalf, and do not have an independent right to use the personal data we disclose to them. We disclose personal data to subcontractors on a need to know basis when necessary to process such data on our behalf in order to provide Services. Subcontractors are subject to appropriate security and confidentiality requirements.
  • When required by law such as to comply with requests by competent authorities or in response to a subpoena, court order or other governmental request.
  • When we believe in good faith that disclosure is necessary to protect our rights, investigate fraud or to protect our Users’ safety or rights.
  • If EFWeek, or substantially all of its assets, are acquired, or in the unlikely event that ECA goes out of business or enters bankruptcy, User information would be one of the assets that is transferred or acquired by a third party. You acknowledge that such transfers may occur, and that any acquirer may continue to use your personal data as set forth in this Privacy Policy.



Transfer of personal data outside of EU/EEA

When necessary and to the extent required for the successful provision of the Services, personal data may be transferred to third parties outside of EU/EEA. EFWeek partners or subcontractors shall not transfer personal data outside of EU/EEA without adequate safeguards required by applicable data protection law, such as standard contractual clauses.

EFWeek may also use Privacy Shield-certified subcontractors located in the U.S. For more information about the Privacy Shield framework developed by the U.S. Department of Commerce and the EU Commission and the related principles concerning processing of personal data, please see here.



Cookies

Cookies are pieces of data which are received and transmitted by a User’s device when the User is using our Services or website. We may use cookies and similar techniques to provide functionality of the Services, to enhance the user experience and to identify Users and how they use the Services. We use cookies, for example, to login and logout authentication, to remember session allowing Users to continue the session in case of time-out and to prevent unauthorized use of the Services. The User may prohibit the use of cookies or remove cookies from the browser settings. However, cookies are important part of how the Service works, so limiting the use of cookies may affect the functionality of the Service.

This website uses third party cookies for various purposes. We may use third party cookies for statistical purposes to compile anonymous, aggregated statistics, such as to estimate number of Users and detect which parts of the Service Users find most useful, and identify features that could be improved. For such purposes, we may use third party cookies, such as Google Analytics, to help analyze how our Users use the Service. The technical usage information (including IP address) generated by the cookie about use of the Service is transmitted to such third parties to compile statistical reports.

We may also use third party cookies for marketing purposes to collect information about Users’ browsing habits and to remember visits in order to make advertising more relevant to that User and to his or her interests. These cookies are usually placed by third party advertising networks and social media providers, such as Google Adwords.



Retention of personal data

The User’s personal data will be retained only for as long as necessary to fulfil the purposes defined in this Privacy Policy. When the User’s personal data is no longer required by law or rights or obligations by us or the User, we will delete the personal data. In most cases, personal data will be deleted upon termination or expiry of the agreement between the Customer and European Freelancers Movement or upon the Customer’s written request. Please note that we may have a right to retain some data even after termination of the agreement for billing purposes.

Exceptionally, we may retain personal data for a longer period if we have a legitimate reason or an obligation to store data for the purposes of criminal investigation or other corresponding reason.



Users’ rights

A User has the right to access the data on him/her and upon request, obtain a copy of the data. Such request shall include information that is necessary for retrieving the data and shall be made using a personally signed document which can be addressed to the contact person provided in this Privacy Policy. ECA rectifies, erases or supplements possibly erroneous, unnecessary, incomplete or obsolete personal data at its own initiative or at the request of User concerned. The User is advised to contact us as indicated in this Privacy Policy to correct any possibly erroneous data.

Users have the right to prevent us from processing personal data for purposes of direct marketing. please notify the Data controller listed above of such possible prohibitions in writing. Users also have a right to data portability to the extent granted by applicable data protection rules. Data portability refers to a right to receive own personal data in a structured, commonly used machine-readable format and transmit your personal data to another data controller.

If a User thinks there is a problem with the way we are processing personal data, the User has a right to file in a complaint to a data protection authority in the EU.



Privacy Policy Changes

We may change this Privacy Policy from time to time. We recommend that the Users regularly access the Privacy Policy to obtain knowledge of any possible changes to it. We will provide the date of the Privacy Policy to allow Users to see changes. We will inform Users of possible changes by using reasonable and available channels.



Last updated: 18 September 2019.

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